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Washington State Department of Corrections

Office Assistant 3
Non-Permanent
Port Angeles Field Office
The Washington State Department of Corrections is seeking a highly motivated and qualified individual for the position of Non-Permanent Office Assistant 3 (OA 3) at the Port Angeles Field Office, in Port Angeles, Washington. This non-permanent appointment anticipated to last up to four (4) months.

The Department’s mission is to improve public safety. This position was established to provide administrative support to the Port Angeles Field Office, consisting of Community Corrections Supervisor, Community Corrections Officer’s and Secretary Supervisor.

Staff working in this unit works around offenders and other staff members that may be armed.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

Application Process:

In order to be considered for this position, please apply directly at www.careers.wa.gov to this announcement and attach the following item to your application.

  • At least (3) three professional references (please refer to Supplemental Information for details); and
  • A cover letter outlining your qualification

Incomplete application packages may disqualify an application from the selection process.

Please ensure your application is complete including current/previous employer with address, telephone number and supervisor’s name and that all other blocks of information are complete to include salary and the reason for leaving prior employment. Applications that are incomplete, may not receive further consideration.
For additional information about the agency, please visit doc.wa.gov.

Duties: Under general supervisor of the Secretary Supervisor. This position directly interacting with staff, client/customer and stakeholder. Ensures that all clerical functions within the scope of responsibility of this position are completed within required timeframes as determined by policy or procedure. Plans and prioritizes work.

Responsibilities for this position will include, but are not limited to, the following:

  • Ensures the public entry door is open at 8:00 am and closed at 5:00 pm.
  • Greets, assists and directs clients and visitors to the appropriate staff.
  • Acts as receptionist and answers multi-line phones and directs calls.
  • Distributes incoming/outgoing mail.
  • Monitors general activity in reception area and reports any safety concern to duty officer.
  • Ensures printer/copier is maintained.
  • Archive closed DOC field files according to established procedures.
  • Enter information into database (OMNI).
  • Scan, copies and distribute documents as needed..
  • Enter all UA forms and track and enter Lab results.
  • Access systems including SCOMIS, DISCIS, OMNI and JABS.
  • Attends all required training.
  • Prepares outgoing and incoming files to appropriate offices.
  • Performs routine and advanced clerical support as needed.
  • Assign intakes and investigations to the CCO’s in the Port Angeles Field Office.

Qualifications:

Required Qualification:
  • High School Graduate or equivalent
  • Two years of clerical experience requiring keyboarding or typing/word processing.
  • A valid driver’s license


How To Apply

To begin the online application process:

  • Click the green ‘Apply’ button on the job posting and sign in or create an account.
  • Complete your application.
    • At least (3) three professional references (please refer to Supplemental Information for details); and
    • A cover letter outlining your qualifications
  • Click “Accept & Submit” to submit your application.


Please ensure your application is complete
including current/previous employer with address, telephone number and supervisor’s name and that all other blocks of information are complete to include salary and the reason for leaving prior employment. Applications that are incomplete, may not receive further consideration.

The information provided in your application must support your selected answers in the application questionnaire. All answers are verified and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this requisition. A thorough reference check will be conducted for final applicants.

Supplemental Information: ‘The mission of DOC is to improve public safety.’

For additional information about the agency, please visit doc.wa.gov.

IMPORTANT NOTES:

  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  • Phone number AND email address are required for all professional references.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • This position is included in a Union Shop.

We are committed to hiring individuals who possess core diversity competencies:

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people’s differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email jenny.tan@doc.wa.gov or call us at (206) 516-7739. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

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