Secure Aspects Group
Miami Beach, FL
Accounting Assistant (Part Time)
+ Part Time
+ Miami Beach, FL
+ Posted 2 days ago
Thrivas Staffing Agency
Small service company is hiring a part time Accounting Assistant. The position is a permanent opportunity with the company. The hours for the position provide some flexibility however the preferred schedule is Monday, Tuesday and Friday from 8:30 a.m. until 5:30 p.m. The starting pay is up to $22 per hour, depending on experience.
The office has limited staff and is a very quiet and casual atmosphere. The ideal applicant will be comfortable with working independently. You must have basic accounting skills such as an Accounts Receivable Specialist, Accounts Payable Specialist, or accounting clerk. We will also consider retired bookkeepers or senior accounting managers who would like to reduce their schedule.
The Accounting Assistant is responsible for creating basic invoices and emailing or mailing out. You will also open incoming mail and log payments into system. Assist owner and additional staff in daily administrative tasks, assist front desk receptionist and provide occasional customer service in owner’s absence.
AR and AP accounting skills
No less than 2 years of recent accounting experience
Secure Aspects Group
Administrative Secretary/Office Assistant
+ Full Time
+ Plantation, FL
+ Posted 2 days ago
Thrivas Staffing Agency
Small law firm is currently hiring an Administrative Secretary/Office Assistant for a full time and permanent opportunity. Office hours are Monday-Friday from 9:00 a.m. until 5:00 p.m. The pay rate is up to $19 per hour, depending on experience.
This is a small boutique practice. The environment requires business professional attire. Individuals must have Administrative experience. Applicants who have previously worked in a law firm as a Front Desk Receptionist, Client Intake Specialist or a Legal Assistant are preferred however experience in a law firm is not required.
The Secretary is responsible for answering phones, screening calls and transferring appropriately. Greet visitors and clients, confirm appointments and pull files. Type basic correspondence for attorney. Additional duties are but not limited to; clerical, data entry and basic administrative tasks.
1+ years of experience
Type 35 wpm or greater
Intermediate computer skills
Secure Aspects Group
It's fun to work at a company where people truly believe in what they are doing!
+ Provide hospitality and reception or other services defined or outlined in EPIQ’s service agreement with client.
+ Provide support for miscellaneous requests and flex services with a "can do" attitude and philosophy
+ Maintain a positive team-player mentality
+ Accurately communicate with client staff and EPIQ team members regarding commitments, deadlines, challenges, requests, etc.
+ Deliver on service commitments in a timely and accurate manner
+ Invest proper effort and QC approach to deliver highest quality work and service
+ Comply with EPIQ’s standards of operations as set forth in the contract agreement, the site operations manual, and the employee handbook
+ Expected to uphold the Standards of Service and best practices developed by EPIQ
+ Monitor and listen to clients to understand inquiries and requests in order to provide accurate information about the facilities and services with prompt assistance
+ Perform basic mathematical calculations using a calculator/computer to accurately figure production time and labor time associated with any copy, print, scan or production requests
+ Follow established guidelines and procedures for receiving, documenting, organizing and mailing out client packages (i.e. parcel deliveries, messenger services, etc.)
+ Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries throughout his/her shift
+ Answering telephone inquiries, loading/unloading parcels, delivering of parcels, copying, and faxing and guest requests
+ Due to the cyclical nature of the industry team members may be required to work varying schedules to reflect the business needs of the firm
+ Work closely with the client's staff to ensure seamless day-to-day operations as the first line of contact with the client's visitors
+ Answer incoming telephone calls and direct call traffic to the proper person
+ Take accurate and complete messages for those employees who may be unavailable
+ Greet and announce visitors in a friendly and business-like manner
+ Maintain neatness and organization of reception desk and front closet areas with various administrative duties as outlined by the Site Manager
+ High School Diploma or equivalent
+ Minimum of 1 year professional level work experience
+ Previous experience in a client service oriented field preferred
+ Willingness and ability to learn new skills
+ Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting
+ Ability to learn skills quickly
+ Flexibility in dealing with simultaneous projects
+ Attention to detail
+ Ability to function with a high level of patience, tact and diplomacy in handling any "complaint situations"
+ Ability to lift or move 40 lbs. or greater
+ Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 100 lbs.
+ Ability to walk, bend, kneel, stand, and/or sit for an extended period of time
+ Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.)
+ Working knowledge of Microsoft products pertaining to the specific position including but not limited to Outlook, Word, and Excel etc.
+ Reading, writing, and arithmetic skills required
+ Visual acuity
+ Able to convey information and ideas through speech in ways that others will understand
+ Able to listen to and understand information and ideas presented through spoken words and sentences
+ Able to speak clearly so listeners understand, identify and understand the speech of another person
+ Excellent organizational skills
+ Strong initiative required; ability to work independently with minimal direct supervision
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Epiq and its affiliated companies are Equal Opportunity Employers (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, marital or veteran status or any other category protected under applicable federal, state or local law. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.
Epiq is a leading global provider of integrated technology and services for the legal profession, including eDiscovery, managed services, bankruptcy, class action and mass tort administration, federal regulatory actions and data breach responses. Our innovative solutions are designed to streamline the administration of litigation, investigations, financial transactions, regulatory compliance and other legal matters. Epiq’s subject-matter experts bring clarity to complexity, create efficiency through expertise and deliver confidence to our clients around the world.
We strive for a cohesive, collaborative environment that focuses on group achievement.
With over 5000 associates worldwide, Epiq operates in 14 countries and over 80 global locations.
Secure Aspects Group
Canton, OH, USA
Position Summary: The Office Service Specialist role facilitates communication and collaboration between the HAVEN program and the Patient Accounts Department in identifying patient accounts within Mercy medical Center/HAVEN program that are eligible for SAFE reimbursement. This role will also function as receptionist and provide clerical and administrative support to the department.
Requirements: High School Diploma, G.E.D required. Associate or Bachelor Degree in Business, Finance or Healthcare preferred; Prior billing experience in a healthcare environment preferred; Understanding of the Ohio Revised Code 2907.28, Ohio Attorney General Sexual Assault Forensic Examination (SAFE) Program reimbursement guidelines as it relates to patient billing and accounts.
Secure Aspects Group
San Diego, CA, USA
Job Summary: The role of the Administrative Specialist is to manage the administrative processes at the division level. To accomplish this goal, the Administrative Specialist will be responsible for all front desk duties including answering phones, office mail, processing work orders in a timely and efficient manner and for all reporting and administrative tasks associated with the generation of work orders.
Benefits: We promote an environment that offers a challenge, creates opportunities, fosters enthusiasm, maximizes full potential and rewards talent. We realize our employees are our most valued resource which is why we offer a variety of benefits including competitive compensation, comprehensive health, dental, vision coverage, paid holidays, paid time off, 401 (k) retirement plan, tuition reimbursement, employee assistance program services, flexible spending account (FSA), life insurance, short term and long term disability, discounted gym membership and a host of other discounts. Our goal is to promote a healthy work/life balance.
TopBuild Corp. is an equal opportunity employer. EOE Protected Veterans/Disability.
Please visit our website at: www.truteam.com
Education & Certifications - High school diploma or equivalentLegal Age Requirements:- At least 18 years of ageSpecial Requirements:Must be available to work overtime and weekends as required.
Amount of Travel Required:-< 10%
Experience 0-6 monthsAdditional/Preferred Experience:Prior experience with work orders a plus.
San Diego, California, United States
San Diego CBP - World 549
003830 - General Admin
Secure Aspects Group
Salt Lake City, UT, USA
**Open Date** 06/07/2018
**Requisition Number** PRN17418B
**Job Title** Development Specialist
**Working Title** Development Specialist - Gift Processing Dept.
**Job Grade** D
**FLSA Code** Administrative
**Patient Sensitive Job Code?** No
**Standard Hours per Week** 40
**Full Time or Part Time?** Full Time
**Work Schedule Summary**
Monday – Friday 8:00 – 5:00
Some nights and weekends as needed
**VP Area** President
**Department** 01146 - HR Special Group
**City** Salt Lake City, UT
**Type of Recruitment** External Posting
**Pay Rate Range** 31600 to 58400
**Open Until Filled** Yes
Prepares, verifies and enters donations/data into a donor database, run reports and queries, which can be of a routine and repetitive nature. Performs a variety of clerical duties. Assist with gift processing tasks at various fund-raising events.
*Process offline and online donations, track and maintain donor financial records and associated files, including archival of hard files for all donations to the Huntsman Cancer Foundation and Huntsman Cancer Institute.
*Follow-up of solicitations, pledges and commitments.
*Prepares and oversees appropriate acknowledgement of contributions.
*Generate and analyze reports from the database regarding donations, endowments, general funds, events, and other gift accounts.
*General office support.
*Answer phones, schedule appointments, arrange meetings, distribute mail, maintain files, filing, copying, scanning documents, assist with reconciliations and other duties where needed.
*Prepare correspondence, including composing routine letters and memos.
*Prepare check requests and log requests, track invoices for various vendors.
*Work some nights and weekend hours during various events.
Additional responsibilities but not limited to – update donor recognition scrolls in the Institute and Hospital buildings, annual report rosters, and mailing lists as needed. Assist with social media, e-marketing, and online solicitations. Back-up phone/receptionist coverage.
Bachelor’s degree in Communications, Public Relations, Marketing, or a related field, or equivalency; and demonstrated human relations and effective communication skills required. Experience which includes fundraising, grant and publication writing, planning and implementing special events and programs and a successful track record in raising donations is preferred.
**Type** Benefited Staff
**Special Instructions Summary**
_The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law._
_To inquire about this posting, email: firstname.lastname@example.org or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/_ _TDD_ _), email: email@example.com ._
_The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the_ _URS_ _retirement plan and other employees with prior_ _URS_ _service, may elect to enroll in the_ _URS_ _within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from_ _URS_ _must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information._
_This position may require the successful completion of a criminal background check and/or drug screen._
Secure Aspects Group
Frankfort, KY 40601, USA
61689BRAuto req ID:61689BRAgency ::Department of AgricultureLocation ::Franklin County # of Vacancies ::1Class Title ::ADMINISTRATIVE SPECIALIST IIDepartment/Division/Branch/Address ::Kentucky Department of Agriculture
Office of State Veterinarian
Division of Producer Services
107 Corporate Drive
Frankfort, KY 40601Position Type ::Full-time Merit (18A)Work Week ::37.5 hr/wk Pay Grade ::10Special Entrance Rate ::NoAdditional Requirements ::Upon appointment, employees in this class may be required to maintain a valid driver's license and required to drive a licensed vehicle. This status may be necessary for the length of time in this class. If this is necessary it will be listed in the specific position description for that position. Applicants and employees in this classification may be required to submit to a drug screening test and background check. Applicants and employees in positions which perform job duties that may require contact with offenders in the custody or supervision of the Department of Corrections or with youth in the care, custody, or supervision of the Department of Juvenile Justice must meet qualifications pursuant to the federal Prison Rape Elimination Act, 28 C.F.R.115.17 and 115.317.Description of Job Duties:Provides Professional support in the review of animal health documents for compliance and accuracy. Return non-compliant documents to issuing veterinarian for correction. Compliant documents will be filed and/or forwarded to applicable state and/or federal agencies. Enter animal health, movement, and program information in applicable database. Produce animal health and traceability reports from electronic and physical files. Maintain records, files and databases. Interprets and applies laws, rules, regulations and policies applicable to the administration of agency programs. Responds to regulatory questions pertaining to animal health and movement regulations from the public, program participants and veterinarians by telephone and occasionally by writing. Maintain and order office supplies, issued movement permits and licenses/certifications for assigned programs, receptionist duties for phone calls and visitors. Other duties as assigned.Special Requirements ::NONE.Job Group ::GENERAL ADMINISTRATIONCharacteristics of the Job ::Provides professional support in the review, evaluation, development and implementation of agency's activities; and performs other duties as required.Minimum Requirement - Education ::Graduate of a college or university with a bachelor's degree.Minimum Requirement - Experience ::Must have one year of professional, administrative or business experience.Substitute Education for Experience ::Additional education will substitute for the required experience on a year-for-year basis.Substitute Experience for Education ::Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for-year basis.Salary Range::Pay Grade 10 (MIN-MID) $24,072.96 - $31,892.40 yearly at 37.5 hour work week OR $25,677.60 - $34,018.56 yearly at 40 hour work week Work Schedule ::1st ShiftPost Date ::05/20/2018Post Ending Date ::05/29/2018Vacancy Type ::Competitive - Open To All Candidates Probationary Period ::This job has an initial and promotional probationary period of 6 months. For additional information refer to: http://www.lrc.ky.gov/kar/101/001/325.htm.FLSA Designation:NON-EXEMPT - The position(s) is/are not exempt from FLSA requirements for time and a half overtime compensation. The employee(s) will earn time and a half for time worked in excess of 40 hours per work week. Agency Contact email and/or telephone number ::firstname.lastname@example.orgTypical Working Conditions ::Incumbents working in this job title primarily perform duties in an office setting.
Secure Aspects Group
Winona, MN 55987, USA
# Job Summary
**1. Manage the daily functions of the International Services Office**
* Serve as front-line staff for the Internationals Services and Cultural Outreach office answering the office phone and serving as receptionist
* Coordinate student worker schedules and tasks.
* Process and route mail, emails, and faxes.
* Revise and update promotional and advising materials for international students
* Keep track of supplies and materials; ensures that sufficient office supplies and promotional materials are on hand.
* Maintain up-to-date spreadsheets and information regarding international student enrollment providing reports as necessary.
* Assist the director expense reports and budget support
* Prepare all archive documents for scanning
* Copy, collate and word process when needed for the Director.
* Maintain the International Service storage room.
**2. Maintain confidential electronic records, office procedures, manage data for reports, etc.**
* Enter and maintain international student data in ISRS as required.
* Update electronically students’ data and information.
* Enter data maintain contact databases assist in electronic and other mail out projects
* Assist with the preparation of annual reports
* Maintain current professional memberships for International Services personnel.
* Maintain filing system that includes confidential and sensitive information in accordance with current data privacy laws and in preparation for a possible audit.
**3. Provide logistics and the planning support for cultural and educational events on an off campus.**
* Assist with the budgets related to events planned
* Process paperwork related to purchases, travel, food items, artifacts, etc.
* Reserve all available space for events one year in advance.
* Assist with the creation of publicity materials, invitations, presentations and displays for events organized by IS
* Maintain master calendar of student recruitment and outreach schedules
* Provide logistical support for IS staff travelling taking into consideration currency conversion, differing time zones, professional meetings, conferences, and recruitment throughout the world.
* Ensure that all processes comply with regulations governing travel in and outside of the country
* Provide clerical support for programming initiatives undertaken by the ISCO office such as the cultural outreach program, international club, and other, learning experiences.
* Research and process either electronically or via paperwork all purchases including equipment.
* Manage the mail functions of the ISCO. Research on a regular basis and implement the most cost effective methods of mailings that are sent to various parts of the world and for different purposes, such as admissions, overseas advisors, bulk mailings, etc.
* Assist with the logistics, cross cultural communication and paperwork between University food service, international students and the International Office to facilitate global luncheons, re-creation of authentic restaurants for global awareness days, international education week, international dinners, etc.
* Communicate clearly and precisely to international students the regulations governing purchase of foods and unusual spices, food service preparation requirements, business office requirements.
**4. Supervise student employees.**
* Oversee student help budgets to ensure that student hours do not exceed budgetallocations.
* Develop office procedures and training manual for student employees and update regularly.
* Advertise, interview, hire, and transfer/dismiss student employees as appropriate.
* Process work authorization requests for student employees.
* Train newly hired student employees on office procedures (computer applications, filing,delivery of exams, dissemination of information and confidentiality).
* Prepare student work schedules for each semester and final exam weeks.
* Prioritize, delegate, and supervise student work on a daily basis.
* Monitor student employees to ensure clientele is served in a professional manner.
* Verify and approve electronic student timesheets on a bi-weekly basis.
* Provide back-up supervision and training of front desk student employees.
## Minimum Qualifications:
**Math**-sufficient to add, subtract, multiply and divide when working with budgets and invoices, **Typing/Keyboarding (40 WPM)**-sufficient to draft correspondence for the department, **Data Entry Performance**-sufficient to enter information into ISRS and Excel, **English (Speaking and/or Writing and/or Reading Orally)**-sufficient to communicate with customers of the department, **Word Processing**-sufficient to create and draft correspondence for the department, **Spreadsheets**-sufficient to enter date into Excel and manipulate the data, and **Customer Service Skills**-sufficient to serve as the receptionist of the department.
## Preferred Qualifications:
* Experience working in a fast paced office environment
* Experience in higher education
* Strong interpersonal skills to deal with a diverse and multilingual populations from around the world
* Ability to demonstrate outstanding written, oral and cross cultural communication skills.
* Excellent computer skills including word processing, excel, calendar management and data management
* Experience with ISRS and CRM
* Knowledge of immigration requirements
* Knowledge of data privacy laws
In accordance with the Minnesota State Colleges & Universities (MnSCU) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to MnSCU’s vehicle use criteria and consent to a Motor Vehicle Records check.
## Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor.
## Why Work For Us
GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.
## How to Apply
Click “Apply” at the bottom of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.
For additional information about the application process, go to http://www.mn.gov/careers.
If you have questions about the position, contact Lori Mikl at email@example.com or 507.457.2766.
* * *
## Equal Employment Opportunity
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651.259.3637or email firstname.lastname@example.org. Please indicate what assistance is needed.
*Job Title:* Office & Admin Specialist Int
*Job ID:* 23614
*Full/Part Time:* Full-Time
*Who May Apply:* Open to all qualified job seekers
*Date Posted:* 05/09/2018
*Hiring Agency/Seniority Unit:* Minnesota State/Winona State University
*Hiring Agency:* Minnesota State/Winona State University
*Division/Unit:* International Services
*Appointment Type:* Unlimited
*Work Shift:* Day Shift
*Work Hours:* Day Shift
*Work Shift/Work Hours:* Day Shift
*Days of Work:* Monday - Friday
*Travel Required:* No
*Salary Range:* $16.48 - $21/95 /hourly; $34,410 - $45,623 /annually
*Job Class:* Office & Administrative Specialist-Intermediate
Secure Aspects Group
Salem, OR, USA
CSP Administrative Receptionist (Office Specialist 1)
CSP Administrative Receptionist (Office Specialist 1)
$26,400.00 - $38,460.00 Annually
Justice-Division of Child Support
5/13/2018 11:59 PM Pacific
The Oregon Department of Justice's Division of Child Support (DCS) is recruiting to fill an Office Specialist 1 position to serve as the CSP (Child Support Program) Administrative Receptionist. This position is permanent, full time, benefits eligible and represented by a union (SEIU).
The Division of Child Support is dedicated to establishing paternity and child support orders, and enforcing child support obligations in cases involving families who are receiving or have received public assistance, and in certain non-assistance cases. We are looking for an efficient office specialist to contribute to our mission.
Apply now! This recruitment will be used to fill this vacancy, and may be used to fill future vacancies.
The Oregon Department of Justice is committed to finding, developing, and retaining the finest professionals. We offer our employees a challenging, fun, and rewarding work environment with great benefits – resulting in a satisfying career. Because of our size and the volume of our work, we are able to provide each staff member an appropriate level of responsibility, helping people work productively by facilitating growth and development of their knowledge and skills.
The Mission of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services.
The Attorney General and our nine divisions are dedicated to:
+ Providing ethical, independent and high quality legal services to state government;
+ Safeguarding consumers from fraud and unfair business practices;
+ Supporting our state's prosecutors and law enforcement efforts;
+ Fighting crime and helping crime victims;
+ Advocating for vulnerable children;
+ Supporting families through the collection of child support;
+ Enforcing environmental protections;
+ Defending the civil rights of all Oregonians;
+ Pursuing justice and upholding the rule of law.
The Oregon Department of Justice is an equal opportunity, affirmative action employer committed to work force diversity.
Duties & Responsibilities
Duties include but are not limited to:
+ Telephone and in-person reception. Screen and route calls and/or email, direct visitors, answer general information questions and narrate computerized child support files.
+ Process incoming and outgoing mail and provide backup messenger service.
+ Organize/maintain tracking systems and files.
+ Data entry, proofreading and creating various correspondence.
+ Ensure office equipment is maintained. Establish and maintain Equipment Service Log. Maintain and monitor equipment checkout.
+ Schedule conference rooms, meetings, appointments. May assist with meeting preparations and help maintain various charts and tables.
+ Ensure an adequate inventory of parking permits, cash keys, and motor pool cards and monitor checkout and return.
+ Assist with ordering office supplies and checking inventory.
+ Provide clerical support to management in the hiring and interviewing process. Related duties as assigned.
Working Conditions: Open office environment with noise from ringing telephones, phone conversations, walk-in traffic, printers, and other office equipment. Communicate well with a variety of people, in various settings and in various mediums. Speak clearly, answer questions, elicit information, and take appropriate action. Occasional interaction with persons who are irate, hostile, and/or emotionally distraught. Work independently with minimal supervision. Work with a team of individuals to come to a group decision, with or without management participation. Operate computer keyboard with repetitive and constant finger and wrist movements for long periods of time. Read and interpret various computer program screens, and often for long periods of time. Sometimes working in a pressured environment to meet important deadlines. Work on many detailed tasks at once and cope with many interruptions. Maintain a valid driver's license. Travel infrequently as required for meetings, training, or other work related needs. Ability to transport documents to various state offices, occasionally lifting up to 45 lbs.
Conduct Expectations: The role of the Oregon Department of Justice is to provide justice and uphold the rule of law. Employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department.
Qualifications, Required & Requested Skills
+ Completion of courses or training in Office Technology; OR
+ One year of general clerical experience which included typing, word processing, or other generation of documents; OR
+ An equivalent combination of training and experience.
REQUESTED SKILLS & ATTRIBUTES
+ Experience using a multi-line phone in a busy professional office.
+ Demonstrated ability to work independently and prioritize a variety of work assignments.
+ Exceptional customer service and interpersonal skills.
+ Demonstrates professional verbal and written communication skills.
+ Demonstrated ability to multi task and prioritize own workload.
+ Work experience using Microsoft Office Suite and other computer applications.
+ Prior work experience that included working with confidential and/or business sensitive information.
+ Able to quickly and competently adapt and learn new procedures and skills.
*****EXCITING NEWS! COMING SUMMER 2018*****
The State of Oregon will be introducing Workday, a comprehensive Human Resource Information System with the latest technology to handle all our employee needs, including recruitment! Be on the lookout for more details, coming soon!
HOW TO APPLY
To apply for this position, follow the "Apply" link above and complete the Oregon employment application online. Be certain your responses to the Supplemental Questions are clearly represented by the information in your Work History and that your Work History and/or education clearly demonstrates how you meet the Minimum Requirements and any listed Requested Skills/Attributes.
Work experience is based on a 40 hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
+ The application must include work experience that supports how you meet the minimum qualifications and requested skills. A resume (attached or text) will not replace the work experience section of the application.
+ Your application materials and any supplemental information may be reviewed and evaluated for presentation, content, clarity, grammar, spelling, and applicable knowledge and skill(s).
+ Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
+ Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
If you are using education (a degree or coursework) to qualify for this position, transcripts must be submitted for all required or related courses. (A copy of your diploma will not substitute for the required transcripts.) Transcripts can be official or unofficial at time of application. If you are using your education to meet the minimum qualifications and do not attach your transcripts your application may be removed from consideration.
For application purposes, scanned copies are acceptable. Transcripts must be from an accredited institution and clearly show (1) your name, (2) the name and address of the institution, (3) the degree received and date conferred, and (4) required courses completed with a passing grade. The official or original degree documentation may be requested for education validation.
Beginning salary for employees new to state service is determined following an assessment of the candidates training and experience in comparison to current state service employees in the same classification.
Upon hire, Human Resources will perform a status check with the Public Employee Retirement System (PERS). If you are eligible for PERS contributions upon hire, your salary will be increased by 6.95% and 6% will be automatically subject to a mandatory employee contribution to PERS as bargained for SEIU represented employees. If you must serve an eligibility waiting period with PERS, the 6.95% increase will be effective once PERS eligibility has been met.
Criminal Records Check
Finalists will be subject to a computerized Criminal History and Driver and Motor Vehicle Services check as well as a thorough background investigation. Adverse background data may be grounds for immediate disqualification.
Eligible veterans who meet the qualifications will be given veterans' preference. To receive preference you MUST attach appropriate documentation as outlined by the Department of Administrative Services at http://www.oregon.gov/jobs/Pages/Veterans.aspx or you may call the Oregon Department of Veterans' Affairs at 1-800-692-9666.
Agency Lateral Transfers
DOJ employees currently employed in the same classification as the position being filled that would like to be considered for lateral transfer must either be currently active on the Agency Lateral Transfer List OR; complete and submit an Agency Lateral Transfer Request Form by the close date of this announcement. A link to the form is on the DOJO Human Resources intranet page under Forms.
Protect Your Confidential Information
To protect your confidential information, please redact (black out) your social security number on all documents before attaching them to your application.
You must have a valid email address to apply for jobs with the Department of Justice. All communication regarding your application and status will be done by email.
If you require an alternate format in order to complete the employment process, you may call Recruitment Services at (503) 947-4328 or TTY (800) 735-2900 for the hearing impaired. Please be prepared to leave a message describing the alternate format needed.
Medical, vision and dental insurance
+ Comprehensive medical, dental and vision plans for the employee and qualified family members
+ $5,000 in employee basic life insurance
+ Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
+ Employer paid defined benefit and defined contribution programs
**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.
Paid leaves and other benefits
+ Sick leave earned at the rate of 8 hours per a month with no maximum accumulation
+ Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments
+ 24 hours personal leave earned each fiscal year
+ Ten paid holidays a year
The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.
+ Term life (employee, spouse or domestic partner, and dependents
+ Long-term and short-term disability
+ Accidental Death and Dismemberment
+ Long-term care (self and eligible family members)
+ Flexible spending accounts
+ Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.
The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.
Secure Aspects Group
Constellis is headquartered just outside of Washington, D.C. Constellis operates in approximately 40 countries with regional offices in Africa, the Americas,...